David's Ministries Inc.

David’s Ministries – Privacy Policy & Personal Data Usage Terms

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David’s Ministries (“DMI,” “we,” “our,” or “us”) is committed to protecting the privacy, security, and dignity of all individuals who use our programs, services, or website. This policy explains what information we collect, how we use it, and the choices you have.

1. Who We Are

Our website address is: https://www.davidcb.com

David’s Ministries is a faith-driven veteran-led nonprofit organization serving families, youth, veterans, and the community through programs such as Hand to Harvest, Rise & Run, Veterans Bridge, Hands Forward Training, and Anchor House.

2. Information We Collect

We collect information to provide services, operate our website, meet compliance requirements, and ensure safety.

2.1 Personal Identification

  • Name
  • Address
  • Phone number
  • Email address
  • Date of birth
  • Emergency contact

2.2 Household & Program Information

  • Household size and composition
  • Veteran status
  • Visit history and appointment data
  • Eligibility documentation
  • Case management or program notes
    (Never sold or used for marketing purposes.)

2.3 Optional Information

  • Faith background (voluntary only)
  • Surveys and feedback
  • Communication preferences

2.4 Website Comments

When visitors leave comments:

  • We collect data shown in the comment form
  • IP address and browser user agent (spam detection)
  • An anonymized string from your email may be sent to Gravatar to display a profile image
    (Gravatar privacy: https://automattic.com/privacy/)

After approval, your profile picture becomes visible in the comments section.

2.5 Media Uploads

If you upload images:

  • Avoid uploading photos with embedded EXIF GPS location
  • Visitors may technically extract location metadata

2.6 Cookies

We use standard WordPress cookies:

  • Comment cookies: Save your name/email for convenience (1 year)
  • Login cookies: Track login status (2 days–2 weeks depending on settings)
  • Temporary cookies: Used to test browser cookie acceptance
  • Editor cookies: Saved when editing or publishing articles (1 day)

Cookies store no sensitive information.

2.7 Automatically Collected Digital Data

  • IP address
  • Browser type
  • Device type
  • Basic analytics for site functionality
    (No advertising tracking is used.)

3. How We Use Your Information

We use personal data only for mission-critical and service-related purposes:

  1. Delivering food pantry and community services
  2. Scheduling, registration, and check-ins
  3. Operating youth, veteran, housing, and training programs
  4. Maintaining accurate client, donor, and volunteer records
  5. Grant, audit, and regulatory reporting
  6. Safety, incident response, or emergency contact
  7. Sending updates or reminders (with opt-in)
  8. Website operations (comments, logins, analytics)

We do not sell, trade, or share personal information for advertising or commercial use.

4. Where and How Your Data Is Stored

Personal data may be stored inside secure systems, including:

  • Microsoft 365
  • Monday.com
  • Givebutter
  • Xero

All systems use security measures such as encryption, access controls, and monitoring.

5. Data Sharing

We only share personal information under specific, limited circumstances:

5.1 With Your Consent

For coordinated services with partner agencies, churches, or support organizations.

5.2 With Service Providers

Such as:

  • Cloud hosting platforms
  • CRM systems
  • Email providers
  • Payment/donation processors

All vendors must protect your data and cannot use it for their own marketing.

5.3 For Compliance or Legal Requirements

Such as:

  • Food bank reporting
  • Audits
  • Safety or emergency services
  • Required government reporting

5.4 Automated Spam Detection

Visitor comments may be checked through an anti-spam service.

We do not sell personal information.

6. How Long We Retain Your Data

Retention depends on the type of information:

  • Comments: Retained indefinitely (so follow-up comments auto-approve)
  • User Accounts: Personal data is kept as long as an account is active
  • Program/Intake Data: Retained as required for legal, audit, or grant compliance
  • Website Analytics: Retained for functionality only

Information is securely deleted or anonymized once retention requirements expire.

7. Your Rights

You have the right to:

  • Request a copy of your personal information
  • Request corrections to inaccurate information
  • Request deletion of information, unless legally required to retain it
  • Request export of your data (comments or account data)
  • Withdraw consent for optional data collection
  • Opt out of communication at any time

To exercise rights:
admin@davidcb.com | (863)358-3353

8. Accounts and Password Resets

If you request a password reset:

  • Your IP address may be included in the reset email for security purposes.

9. Embedded Content From Other Websites

Pages may include:

  • Videos
  • Images
  • Articles
  • Forms

These external sites may collect data, use cookies, and track interactions as if you visited their site directly. DMI does not control external privacy practices.

10. Protection of Minors

We do not knowingly collect data from children under 13 without parental/guardian consent.
Youth data is collected only for program safety and scheduling.

11. Where Your Data May Be Sent

  • Anti-spam verification services
  • Secure cloud platforms used by DMI
  • Program partners (with consent)

12. Changes to This Policy

Updates may occur due to operational, legal, or security changes.
New versions will be posted on our website and available in print upon request.

13. Contact Information

David’s Ministries – Administration Office
P.O. Box 0092 Bartow, Florida 33830
info@davidcb.com
(863)358-3533